A record pack your clinician can review
A one-page appointment summary
Record your goal, diagnoses and treatment timeline, current medicines and known allergies. Label unconfirmed issues as questions.
Existing test reports
Keep names, dates, units and reference ranges visible. Ask whether translations, repeat testing or additional records are needed.
Previous IVF records
Request available stimulation, egg collection, fertilisation, embryo development, transfer and storage records. Do not guess missing results.
Storage and genetic records
If relevant, list the storage clinic and available embryo or genetic reports. The receiving team determines documentation and assessment requirements.
Plan around confirmed milestones
- Before booking
Confirm the treating institution, language, appointment format, required records and consultation or interpretation fees.
- At the consultation
Ask what is known, what remains uncertain and which options and risks apply. Request or prepare a written record afterwards.
- Before paying
Check the quote, payee, currency, validity, payment milestones and cancellation policy. Obtain written confirmation of verbal commitments.
- Before travelling
Ask the clinic to confirm expected attendance dates, stages requiring a stay and possible delays. Treat estimates as provisional.
- Before leaving the clinic
Confirm report delivery, medicine instructions, urgent contacts, follow-up responsibility and the next discussion. Ask the clinician when travel is appropriate.
A written-quote request you can adapt
Use this as a starting point, then adjust it to the plan proposed by your clinician.
Please itemize the proposed plan: consultations and tests, medication, egg collection and anaesthesia, laboratory procedures, genetic testing if applicable, freezing and storage, embryo transfer and follow-up. Please state the currency, quote validity, exclusions, triggers for additional charges, and cancellation or postponement terms.Costs and written quotes →
Confirm these points before fixing travel dates
- Which discussions can happen remotely, which steps require attendance, and who confirms final dates.
- Who coordinates changed appointments, accommodation and flights if the cycle is delayed, and who bears the costs.
- Check medicine carriage and entry documentation with the clinic, airline and destination authorities separately.
- Identify where to seek medical care if unwell. Ask the insurer what planned treatment and related events the policy covers.
- Confirm who receives the full records and provides follow-up at home. Embryo transport requires a separate laboratory handover.
Common preparation questions
Must I complete every test before contacting a clinic?
Start with existing records. Ask the receiving clinic which additional tests are needed, when to do them and which reports it accepts.
Can everything be completed in one trip?
This cannot be promised in advance. Ask for the expected visits and stays under your plan, including changes due to testing, frozen transfers or delays.
Where do I start if I only need embryo transport?
Contact both laboratories first. Confirm acceptance and documentation before scheduling the carrier and related travel.
Costs, clinical questions and cross-border arrangements
Each guide addresses a distinct question. When comparing destinations, check the conditions relevant to your own treatment and circumstances.
Costs and written quotes
Compare medical care, medication, laboratory work, storage and travel separately. Published prices have collection dates; request a current written quote.
Read the guide →02Comparing success rates
Separate outcomes per transfer, per egg collection and cumulative live birth. Check age, egg source and patient mix.
Read the guide →03PGT-A, PGT-M and PGT-SR
These tests address different questions. Discuss the purpose, indication, limitations and interpretation before deciding.
Read the guide →04AMH and ovarian reserve
Bring the original AMH report and previous records. Review the distinction between low AMH and ovarian insufficiency.
Read the guide →05Semen reports and male fertility
Organize collection details, the full report and previous fertilisation results for the clinician.
Read the guide →06Cross-border embryo transport
Check laboratory acceptance, records, inventories, transport arrangements, temperature logs and handover.
Read the guide →What FS can help you organize
You can discuss appointment goals, document lists, questions about quotes and cross-border coordination with an adviser. The treating medical team determines tests, prescriptions and treatment schedules. Legal eligibility requires a separate review of your circumstances and destination.
For an initial discussion, share your region, treatment stage and main question. Confirm the recipient and secure transfer method before providing medical records.
Sources and editorial scope
FS prepared this page as an editorial guide to appointment communication and record organization. Clinical references appear in the linked topic articles. HFEA's overseas-treatment information provides general context; its regulatory remit is the UK. This page does not provide an individual diagnosis, prescription or eligibility determination.
HFEA · Fertility treatment abroad
Prepared by FS Global Ferticare Group · Frank
Editorial update: 7 September 2026